Photographer Checklist
Table of Contents
Choosing Photographer for Your Event
Ask about his style of photography.
Make sure you're comfortable with the photographer's personality.
Check what kind of photos does he specialize in.
Check if he uses a film or digital camera.
Ask to see any samples of his work.
Ask to see a web gallery or proof book of all the photos from one event.
Check how long he has been a photographer.
Make sure you're comfortable with the photographer's level of experience.
Ensure photographer is flexible and sensitive to your needs.
Ask how many clients has he served.
Check whether you can ask his previous clients any questions.
Check if there will be other photographers or assistants with him.
Is there a contract we have to sign for your services?
Do you have liability insurance in case something happens?
What happens if you have to cancel because of an emergency?
If you cannot make it because of an emergency, are there any back up photographers?
Photo Package
Ask what photo packages does he offer.
What other options are included with the package(s)?
What is the total cost?
How many locations will you shoot at?
What does it cost for additional locations?
Are there any locations that would be great for taking photos?
Do you provide physical prints? Or just digital prints?
How much is it extra if we go over the allotted time?
Make sure you'll be able to preview images in a reasonable amount of time.
Check if you will be able to see/order images online.
Check if all photos will be color-balanced, and retouched when necessary.
Check if it's possible to choose black and white, sepia, or other artistic options.
Download or Print this Photographer Checklist
Get a printable version of this checklist in your preferred format: PDF, Word, Excel, or print directly from your browser.
Presented by:
Kimberly French
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Who it's for
This Photographer Checklist is for teams that want consistent execution, less rework, and clear ownership.
- Standardize quality - run the same Photographer steps every time, regardless of who executes
- Save time - reuse a proven Photographer workflow instead of rebuilding processes from scratch
- Improve accountability - assign owners and see what's done vs. what's pending
- Onboard faster - use the Photographer checklist as the SOP and training guide
- Coordinate across roles - handoffs are clear and everyone works from the same source of truth
How to use it
How to use this Photographer Checklist:
- Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
- Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
- Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
- Reuse without rebuilding - when Photographer comes up again, start from your saved version and run it with clear ownership.