Party Planning List
4.8/5 with 110 votes
Table of Contents
What's included
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- 2 months before the party
- Decide on type of party
- Decide on food and beverages
- Decide on party theme
- Estimate the amount of guests
- Set a date and time
- Decide on party venue
- Decide on the RSVP date
- Book location
- Make a shopping list
- Set your budget for the following
- Party decorations
- Food and beverages
- Caterer
- Invitations
- Accomodation
- DJ
- Photographer
- Tables & chairs
- Other miscellaneous expenses
- 4 to 6 weeks before the party
- Compile guest list
- Order invitations
- Buy or rent decorations
- Contract Caterer
- Contract a local florist
- Contract DJ
- Contract party entertainment
- Contract professional photographer
- Check permits (liquor, parking)
- Plan the menu
- Get help to organize the party
- Mail the party invitations
- 1 to 2 weeks before the party
- Confirm staff
- Finalize space layout / seating arrangement
- Finalize party decorations
- 2 to 3 days before the party
- Clean the location or look into cleaning companies
- Start decorating
- Gather supplies and equipment
- Shop for last minute supplies
- Touch base with Caterer
- Touch base with florist
- Touch base with DJ
- Touch base with party entertainment
- Touch base with photographer
- Make arrangement for cleaning up
- The day of the party
- Finalize the decorations
- Instruct staff
- Instruct caterer
- Instruct DJ
- Instruct photographer
- The day after the party
- Clean up
- Send thank you cards
- Pay final bills
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Presented by:
Kimberly French
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Views: 96
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Tasks: 58
Who it's for
This Party Planning List is for anyone who wants a simple, practical way to get things done without missing steps.
- Avoid forgetting - keep all your Party Planning List essentials in one place (external memory)
- Save time - start from a proven Party Planning List structure instead of a blank page
- Stay on track - track progress, come back later, and keep momentum
- Coordinate with others - share the list and divide responsibilities
- Learn the process - follow the steps in a sensible order, even if it's your first time
How to use it
How to use this Party Planning List
- Save Party Planning List to your free Checklist account so your progress is saved and synced across devices.
- Customize it in the app: remove anything that does not apply, then add your own details for Party Planning List (dates, sizes, addresses, notes).
- If others are involved, invite them to collaborate and divide responsibilities.
- Work through the list: check items off as you go, and set reminders for time-sensitive steps.
Rate this Checklist
5 stars
Scores 4.80 with 110 votes