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In a real run, the answers are recorded in the checklist which can be later reviewed by a manager, colleague, customer, client etc. Checklists can also be archived for future audits. You can even use the checklist to trigger a more complex workflow.

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Use our free {template} template to stay organized. Access it on iOS, Android, or Web. Customize, print and easily reuse.

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{template} Template PDF | Printable

Try using this checklist in "Play" mode where users can focus on one task at a time. Users can answers questions of different types (e.g. enter a date, time, select from different options etc.).

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Checklist Templates [Printable, Customizable & Free]

Kimberly French

Party Planning List

2 months before the party

Decide on type of party

Decide on food and beverages

Decide on party theme

Estimate the amount of guests

Set a date and time

Decide on party venue

Decide on the RSVP date

Book location

Make a shopping list

Set your budget for the following

Party decorations

Food and beverages

Caterer

Invitations

Accomodation

Photographer

Tables & chairs

Other miscellaneous expenses

4 to 6 weeks before the party

Compile guest list

Order invitations

Buy or rent decorations

Contract Caterer

Contract a local florist

Contract DJ

Contract party entertainment

Contract professional photographer

Check permits (liquor, parking)

Plan the menu

Get help to organize the party

Mail the party invitations

1 to 2 weeks before the party

Confirm staff

Finalize space layout / seating arrangement

Finalize party decorations

2 to 3 days before the party

Clean the location or look into cleaning companies

Start decorating

Gather supplies and equipment

Shop for last minute supplies

Touch base with Caterer

Touch base with florist

Touch base with DJ

Touch base with party entertainment

Touch base with photographer

Make arrangement for cleaning up

The day of the party

Finalize the decorations

Instruct staff

Instruct caterer

Instruct DJ

Instruct photographer

The day after the party

Clean up

Send thank you cards

Pay final bills

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Party Planning List

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