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Class Reunion Event Checklist

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Toggle Class reunion committee status

Class reunion committee

Toggle Create a committee four or five months before the reunion status

Create a committee four or five months before the reunion

Once it's established, assign a chairperson and treasurer. Email old classmates who live nearby, and ask if they will work as volunteers. Decide how frequently to meet and create an event schedule, such as having a venue booked by a certain date.
Toggle Form a subcommittee and assign responsibilities status

Form a subcommittee and assign responsibilities

Groups like "food and beverage" and "decorations and programs" will help evenly distribute work among volunteers.
Toggle Come up with a budget status

Come up with a budget

Determine where the money will be obtained, such as donations, event tickets or both. If you decide classmates must buy tickets for the reunion, establish a ticket price.
Toggle Pick a date status

Pick a date

Many reunions often take place over the Thanksgiving holiday as people fly home to spend time with family.
Toggle Select a venue status

Select a venue

Options include a banquet hall, hotel or bar/restaurant.
Toggle Choose lodging. status

Choose lodging.

Toggle Create a class reunion website. status

Create a class reunion website.

Toggle Choose the event staff. status

Choose the event staff.

Toggle Make deposits as necessary. status

Make deposits as necessary.

Toggle Contact classmates status

Contact classmates

Toggle Organize your contacts status

Organize your contacts

Make a list of classmate contact information so you can invite them, via evite or or by mail. You can also poll the guests on reunion themes and class gifts.
Toggle Buy postage. status

Buy postage.

Toggle Stay on top of RSVP information status

Stay on top of RSVP information

Assign a volunteer to keep track of how many people are planning to attend the reunion. Wait until you have a good ideas of how many classmates will be attending before ordering supplies for the party.
Toggle Food and beverage status

Food and beverage

Toggle Decide on the event menu status

Decide on the event menu

Buffets are popular, though reunions held at bars and restaurants may opt to allow attendees to order from the establishment menu, which is a cheaper option. Whatever you do, make sure there are food items available for vegetarian and vegan classmates.
Toggle Select beverages status

Select beverages

Talk to your venue's manager to establish a rate for alcoholic and non-alcoholic drinks, or purchase your own.
Toggle Determine if you need to purchase flatware, glasses, silverware or napkins status

Determine if you need to purchase flatware, glasses, silverware or napkins

Your venue will most likely supply these items for you.
Toggle Entertainment status

Entertainment

Toggle Book a photographer. status

Book a photographer.

Toggle Hire a DJ or live music act status

Hire a DJ or live music act

Remember to confirm and re-confirm the date and time with your selected entertainment.
Toggle Make a slideshow status

Make a slideshow

Assign a volunteer to put together a slideshow of old photos. Email classmates about contributing photos if desired.
Toggle Create a nostalgia table status

Create a nostalgia table

Gather photos and items that were popular during your high school years, such as toys, gadgets and framed news headlines.
Toggle Decorations and favors status

Decorations and favors

Toggle Select and purchase class reunion favors status

Select and purchase class reunion favors

Options could include class year coffee mugs, mint tins, hand towels, address books or canteens.
Toggle Choose and purchase decorations. status

Choose and purchase decorations.

Toggle Purchase name tags. status

Purchase name tags.

Toggle Procure prizes and awards status

Procure prizes and awards

Ask local businesses to donate items for use in raffles and silent auctions. Purchase "awards" if desired to distribute to classmates, such as "Most Changed."

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Presented by:

Kent McGroarty

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Details

Class reunions are a time to see old faces, remember fun times and find out what happened to your former classmates. Planning an event of this size takes a lot of prep work, from organizing a committee to creating slideshows with old photos. Make your class reunion one to remember by creating a checklist of everything you need to plan a fun-filled trip down memory lane.

Tips

Create a deceased classmate tribute. Honor lost classmates through a slideshow or with a special table full of pictures.

At the event, talk with classmates about when they'd like to hold the next reunion. Hold onto the contact information so the next celebration is easy to plan.

Who it's for

This Class Reunion Event Checklist is for anyone who wants a simple, practical way to get things done without missing steps.

  • Avoid forgetting - keep all your Class Reunion Event essentials in one place (external memory)
  • Save time - start from a proven Class Reunion Event structure instead of a blank page
  • Stay on track - track progress, come back later, and keep momentum
  • Coordinate with others - share the list and divide responsibilities
  • Learn the process - follow the steps in a sensible order, even if it's your first time

How to use it

How to use this Class Reunion Event Checklist

  • Save Class Reunion Event Checklist to your free Checklist account so your progress is saved and synced across devices.
  • Customize it in the app: remove anything that does not apply, then add your own details for Class Reunion Event (dates, sizes, addresses, notes).
  • If others are involved, invite them to collaborate and divide responsibilities.
  • Work through the list: check items off as you go, and set reminders for time-sensitive steps.

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Scores 4.80 with 301 votes

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