Class Reunion Event Checklist
Table of Contents
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- Class reunion committee
- Create a committee four or five months before the reunionOnce it's established, assign a chairperson and treasurer. Email old classmates who live nearby, and ask if they will work as volunteers. Decide how frequently to meet and create an event schedule, such as having a venue booked by a certain date.
- Form a subcommittee and assign responsibilitiesGroups like "food and beverage" and "decorations and programs" will help evenly distribute work among volunteers.
- Come up with a budgetDetermine where the money will be obtained, such as donations, event tickets or both. If you decide classmates must buy tickets for the reunion, establish a ticket price.
- Pick a dateMany reunions often take place over the Thanksgiving holiday as people fly home to spend time with family.
- Select a venueOptions include a banquet hall, hotel or bar/restaurant.
- Choose lodging.
- Create a class reunion website.
- Choose the event staff.
- Make deposits as necessary.
- Contact classmates
- Organize your contactsMake a list of classmate contact information so you can invite them, via evite or or by mail. You can also poll the guests on reunion themes and class gifts.
- Buy postage.
- Stay on top of RSVP informationAssign a volunteer to keep track of how many people are planning to attend the reunion. Wait until you have a good ideas of how many classmates will be attending before ordering supplies for the party.
- Food and beverage
- Decide on the event menuBuffets are popular, though reunions held at bars and restaurants may opt to allow attendees to order from the establishment menu, which is a cheaper option. Whatever you do, make sure there are food items available for vegetarian and vegan classmates.
- Select beveragesTalk to your venue's manager to establish a rate for alcoholic and non-alcoholic drinks, or purchase your own.
- Determine if you need to purchase flatware, glasses, silverware or napkinsYour venue will most likely supply these items for you.
- Entertainment
- Book a photographer.
- Hire a DJ or live music actRemember to confirm and re-confirm the date and time with your selected entertainment.
- Make a slideshowAssign a volunteer to put together a slideshow of old photos. Email classmates about contributing photos if desired.
- Create a nostalgia tableGather photos and items that were popular during your high school years, such as toys, gadgets and framed news headlines.
- Decorations and favors
- Select and purchase class reunion favorsOptions could include class year coffee mugs, mint tins, hand towels, address books or canteens.
- Choose and purchase decorations.
- Purchase name tags.
- Procure prizes and awardsAsk local businesses to donate items for use in raffles and silent auctions. Purchase "awards" if desired to distribute to classmates, such as "Most Changed."
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Details
Class reunions are a time to see old faces, remember fun times and find out what happened to your former classmates. Planning an event of this size takes a lot of prep work, from organizing a committee to creating slideshows with old photos. Make your class reunion one to remember by creating a checklist of everything you need to plan a fun-filled trip down memory lane.
Tips
Create a deceased classmate tribute. Honor lost classmates through a slideshow or with a special table full of pictures.
At the event, talk with classmates about when they'd like to hold the next reunion. Hold onto the contact information so the next celebration is easy to plan.
Who it's for
This Class Reunion Event Checklist is for anyone who wants a simple, practical way to get things done without missing steps.
- Avoid forgetting - keep all your Class Reunion Event essentials in one place (external memory)
- Save time - start from a proven Class Reunion Event structure instead of a blank page
- Stay on track - track progress, come back later, and keep momentum
- Coordinate with others - share the list and divide responsibilities
- Learn the process - follow the steps in a sensible order, even if it's your first time
How to use it
How to use this Class Reunion Event Checklist
- Save Class Reunion Event Checklist to your free Checklist account so your progress is saved and synced across devices.
- Customize it in the app: remove anything that does not apply, then add your own details for Class Reunion Event (dates, sizes, addresses, notes).
- If others are involved, invite them to collaborate and divide responsibilities.
- Work through the list: check items off as you go, and set reminders for time-sensitive steps.