Class Reunion Event Checklist
- Once it's established, assign a chairperson and treasurer. Email old classmates who live nearby, and ask if they will work as volunteers. Decide how frequently to meet and create an event schedule, such as having a venue booked by a certain date.
- Groups like "food and beverage" and "decorations and programs" will help evenly distribute work among volunteers.
- Determine where the money will be obtained, such as donations, event tickets or both. If you decide classmates must buy tickets for the reunion, establish a ticket price.
- Many reunions often take place over the Thanksgiving holiday as people fly home to spend time with family.
- Options include a banquet hall, hotel or bar/restaurant.
- Make a list of classmate contact information so you can invite them, via evite or or by mail. You can also poll the guests on reunion themes and class gifts.
- Assign a volunteer to keep track of how many people are planning to attend the reunion. Wait until you have a good ideas of how many classmates will be attending before ordering supplies for the party.
- Buffets are popular, though reunions held at bars and restaurants may opt to allow attendees to order from the establishment menu, which is a cheaper option. Whatever you do, make sure there are food items available for vegetarian and vegan classmates.
- Talk to your venue's manager to establish a rate for alcoholic and non-alcoholic drinks, or purchase your own.
- Your venue will most likely supply these items for you.
- Remember to confirm and re-confirm the date and time with your selected entertainment.
- Assign a volunteer to put together a slideshow of old photos. Email classmates about contributing photos if desired.
- Gather photos and items that were popular during your high school years, such as toys, gadgets and framed news headlines.
- Options could include class year coffee mugs, mint tins, hand towels, address books or canteens.
- Ask local businesses to donate items for use in raffles and silent auctions. Purchase "awards" if desired to distribute to classmates, such as "Most Changed."
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Class reunions are a time to see old faces, remember fun times and find out what happened to your former classmates. Planning an event of this size takes a lot of prep work, from organizing a committee to creating slideshows with old photos. Make your class reunion one to remember by creating a checklist of everything you need to plan a fun-filled trip down memory lane.
Create a deceased classmate tribute. Honor lost classmates through a slideshow or with a special table full of pictures. At the event, talk with classmates about when they'd like to hold the next reunion. Hold onto the contact information so the next celebration is easy to plan.