Birthday Party Checklist

Scores 4.78 with 876 votes
Birthday Party Checklist
  • Write down your guestlist.
  • Create your spending plan. Be realistic, but leave flexibility for last-minute problems or ideas.
  • If you want to have a theme birthday, choose it now. It'll impact the decorations, invitations and the cake.
  • If you need to rent anything that you don't own, go to your party store and make the reservations now.
  • Write down a tentative menu, and include beverages.
  • From the menu, write a grocery shopping list for the weeks to come. You can buy any non-perishables at this point.
  • Choose the games and activities for the guests. If children are involved, make two sets of activities: one for the kids and one for the adults.
  • Write down and send your invitations. Mailing invitations is very formal; nowadays an email is often sufficient. You can even use Facebook and other social networks to manage your guestlist, but don't neglect those who are not on these websites.
  • Look up local entertainers if you plan on hiring one for a few hours. Internet business databases are good for reviews of such services. Book one that has a good reputation.
  • If you plan on giving party favors, order or put them together now. You can involve your children in this activity by turning it into a crafts afternoon.
  • If any of the games require buying boards and items, go to the toy store.
  • If you want balloons to your party, go to your party supplies store and place your order.
  • If you need assistance with the decoration and the cooking, ask some of your guests to help. Many will be more than happy to participate.
  • Make an inventory of the party supplies you do own and put them together at the same place. Make of list of anything missing and buy what you need.
  • Confirm your reservation with the rental store.
  • If you plan on having a pinata party, go buy the pinata and the candy to fill it.
  • Do the heavy cleaning: floors, windows, carpets, upholstery.
  • Go to your bakery and order the cake. If you are making it yourself, bake it and freeze it, without frosting.
  • Go to your florist and order the flowers.
  • If you didn't do so earlier, go to your grocery store for non-perishable food items, and anything that can be kept in the freezer.
  • Make a schedule for the activities. Be prepared to be flexible as some games might be more popular than others.
  • Call or email anyone who has not responded to your invitation yet.
  • Buy or recharge the batteries for the photo and video cameras. Make sure you have extra.
  • Dust your tables and counters, and remove clutter from the party area.
  • Make space in your fridge for all the food you will cook or receive from your guests.
  • Call your entertainer and confirm time and price.
  • If having music, build your playlist or choose the CDs.
  • Fill the pinata and put it in a safe place.
  • Defrost anything frozen in the fridge. It will keep until the next day. Don't forget the cake.
  • Clean your bathroom and anywhere else your guests will go if you haven't already.
  • Buy emergency supplies like bandages and peroxide. You never know when a scratch needs disinfecting.
  • Decorate the area where the party will be held.
  • Make sure you make the party area secure for children. Check the floor and other small spaces for potentially dangerous objects.
  • Take out the games and put them in a corner of the party area.
  • Gather the party favors and set them in the party area.
  • Prepare anything that will keep in the fridge overnight.
  • Pick up your cake, flower and balloon orders if they are not delivered.
  • Put the frosting and decorations on the cake, and keep it in the fridge.
  • Decorate any other space left.
  • Set the games up, ready for playing.
  • Gather your plates, utensils and glasses.
  • Take our your cameras and have them ready to use.
  • Prepare any food that needs to be fresh such as salads, veggie platters, etc.
  • Confirm that you have enough bathroom supplies for the amount of guests. Make sure you have extra, just in case.
  • As your guests arrive, smile and have fun!
Scores 4.78 with 876 votes

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