Choosing the Venue

Does the venue suit your theme?

Is it big enough to accommodate all your guests?

Do they have equipment you can use?

Are the tables/chairs/linens appropriate?

Do they have in-house catering?

Is there a safe place for guests to store coats and personal belongings?

How many restrooms are available for guests?

Does the venue have a public address system available for speeches?

Is there on-site accommodation?

Are there adequate parking facilities?

Do they have a license to consume alcohol?

Does the facility have the proper licenses and insurance?

How far in advance are bookings required?

What is the cancellation/postponement policy?

Visiting the Venue

Visit your venue at the time of day your reception will take place.

Meet the manager beforehand to go over details.

Enquire about staff.

Enquire about the security.

Confirm dates, times and details with a written contract.

Download or Print this Venue Checklist

Get a printable version of this checklist in your preferred format: PDF, Word, Excel, or print directly from your browser.

Who it's for

This Venue Checklist is for teams that want consistent execution, less rework, and clear ownership.

Standardize quality - run the same Venue steps every time, regardless of who executes
Save time - reuse a proven Venue workflow instead of rebuilding processes from scratch
Improve accountability - assign owners and see what's done vs. what's pending
Onboard faster - use the Venue checklist as the SOP and training guide
Coordinate across roles - handoffs are clear and everyone works from the same source of truth

How to use this Venue Checklist:

Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
Reuse without rebuilding - when Venue comes up again, start from your saved version and run it with clear ownership.

5 stars

Scores 4.80 with 113 votes