Planning an Office Party

Make yourself the event organizer and pull in other social employees to create a committee.

Set up a suggestion box or create a short questionnaire for employees to solicit ideas.

Set up your budget.

Decide if this is an employee only, employee & guest or employee family event.

Based on budget determine facility, menu, entertainment and decorations for your event.

Set the date, place and time for your party.

Reserve any rental items if necessary.

Schedule an activity or some entertainment to break the ice.

Send out invitations at least four weeks in advance.

Send out reminder emails or post flyers on boards.

Request RSVP's to attend.

Make sure employees that work off-site are also notified.

Make sure your business is legally safe if you are providing alcoholic beverages.

The Day Before the Party

Pick up and set up rental equipment, tables, etc.

Coordinate last-minute arrangements with caterer/helpers.

Place a Welcome Sign at entrance.

Office Party Day

Put up party directional signs for guest and tie balloons to entrance of party area.

Decorate Party Room.

Coordinate set-up, service, cleanup with hired helpers.

Prepare and arrange remaining food.

Have fun!

Download or Print this Office Party Checklist

Get a printable version of this checklist in your preferred format: PDF, Word, Excel, or print directly from your browser.

Who it's for

This Office Party Checklist is for teams that want consistent execution, less rework, and clear ownership.

Standardize quality - run the same Office Party steps every time, regardless of who executes
Save time - reuse a proven Office Party workflow instead of rebuilding processes from scratch
Improve accountability - assign owners and see what's done vs. what's pending
Onboard faster - use the Office Party checklist as the SOP and training guide
Coordinate across roles - handoffs are clear and everyone works from the same source of truth

How to use this Office Party Checklist:

Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
Reuse without rebuilding - when Office Party comes up again, start from your saved version and run it with clear ownership.

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