Agile Project Management Checklist
Table of Contents
Organize Your Team
Identify the Product Owner, who will oversee the project to make sure it meets stakeholders' vision.
Identify the Scrummaster, or Project Manager, who will guide the technical team day-to-day.
Identify 3-5 developers who will form your team and carry out the work of the project.
Organize Your Project
Meet with the Product Owner and stakeholders to agree on the vision and scope of the project.
Work with the Product Owner to develop a set of User Stories, or features, that will achieve the project vision.
Build the Product Backlog, or catalog of features to be developed, from the User Stories.
Work with the development team to estimate how long each task will require for completion.
Prioritize the work items in the Product Backlog, emphasizing riskier tasks and must-have features first.
Decide on the length of each Sprint, or development iteration.
Plan tasks to be completed in the each Sprint, beginning with the highest priority items, and taking into account task estimates and available development time.
Manage Your Project
Hold a short (20-minute) daily Scrum, or status meeting, with your development team.
During the Scrum, ask each team member to report three status points:
What tasks he or she worked on the day before.
What tasks he or she plans to work on that day.
What obstacles he or she faces in completing assigned tasks.
What tasks he or she worked on the day before.
What tasks he or she plans to work on that day.
What obstacles he or she faces in completing assigned tasks.
Do not change priorities or work items a Sprint.
Meet with the Product Owner at the end of each Sprint to re-prioritize remaining items in the Product Backlog and to plan the next Sprint.
Build Your Toolset
Choose a calendar application that can be shared by the Scrummaster, the Product Owner, and the development team.
Publish the project timeline to the calendar.
Choose a task-tracking application for building your Product Backlog and managing work items within your Sprints.
Choose a method for sharing files among team members, the Scrummaster, and the Product Owner.
Build an email list for communicating among project members.
Download or Print this Agile Project Management Checklist
Get a printable version of this checklist in your preferred format: PDF, Word, Excel, or print directly from your browser.
Presented by:
Adam Hughes
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Introduction
Details
Agile Project Management Tips
In order to make Agile Project Management work for your organization, keep these tips in mind:
- Many developers and some stakeholders will resist the move to Agile, so it is very important to communicate clearly and frequently with them. Let them know how and why Agile will benefit the organization.
- Transparency is key to the confidence of your Product Owner and stakeholders, so find a way to make your progress visible to them on a regular basis.
- Stick to your plan within each Sprint, but be open to changing priorities and requirements as you move through the project life cycle. Flexibility is the hallmark of Agile, and it can help you deliver more successful projects than ever before.
Who it's for
This Agile Project Management Checklist is for teams that want consistent execution, less rework, and clear ownership.
- Standardize quality - run the same Agile Project Management steps every time, regardless of who executes
- Save time - reuse a proven Agile Project Management workflow instead of rebuilding processes from scratch
- Improve accountability - assign owners and see what's done vs. what's pending
- Onboard faster - use the Agile Project Management checklist as the SOP and training guide
- Coordinate across roles - handoffs are clear and everyone works from the same source of truth
How to use it
How to use this Agile Project Management Checklist:
- Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
- Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
- Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
- Reuse without rebuilding - when Agile Project Management comes up again, start from your saved version and run it with clear ownership.