- 3 Months Before
- Determine your budget.
- Tour various restaurants and hotels for possible locations.
- Check your personal calendar as well as the school’s.
- Pick the date and location.
- 6 Weeks Before
- Start collecting memorabilia and assembling scrapbook or boards.
- Call or stop by a rental company to see all the fun stuff for rent.
- If you are having your party at home, order your tables, chairs and tents.
- Call caterers or local restaurants for bids.
- Decide on a theme.
- Call for entertainment prices.
- Order or start making invitations.
- Determine number of guests to invite.
- Select caterer.
- Order water bottles (or labels) with your Sweet 16 photo on them.
- Buy paper plates, napkins, silverware, glasses, etc.
- Buy decorations.
- Order beverages.
- Mail invitations 4 weeks before the party.
- Buy party favors for your Sweet 16 guests.
- Finish scrapbook or board.
- The Week of the Party
- Pick up food & beverages.
- If you are having your party outside of your home go to the location to determine table placement and seating chart.
- Buy extra film and batteries and charge video batteries.
- Follow up with guests who have not replied to the invitation.
- Wrap gifts for Sweet 16 and guests.
- Set up tent on the day before the party.
- Review guest list.
- Confirm delivery of rental equipment and plan to be there for a quick inspection.
- Choose party attire.
- Find a dress.
- Schedule appointment for salon for morning of party for hair/makeup.
- The Day of the Party
- Sleep as late as you can.
- Sweep the front entryway, driveway and garage (if you are using it).
- Pick up balloons and put up yard signs and directional signs.
- Meet with your helpers, give them detailed instructions.
- Set tables, serving tables and beverages.
- Set out non-perishable food early.
- Set out perishable food at the last minute.
- Let the Sweet 16 celebration begin!
