Employee Hiring Checklist
Table of Contents
Determine job position
Determine the need for a new or replacement position.
Hold a recruiting planning meeting with the recruiter, the HR leader or the hiring manager.
Make a list of the key requirements for the position including special qualifications, traits, characteristics, and experience the candidate should possess.
With HR department assistance, write a job description which is up-to-date, realistic and includes all essential job functions.
Determine the salary range, bonuses and commissions for the position.
Post job position
Post the position internally by using bulletin board.
Send an all-company email to notify staff that a position has been posted and that you are hiring employees.
Spread word-of-mouth information about the position availability in your industry and to each employee?s network of friends and associates.
Contact several recruiting agencies, discuss the terms and conditions they offer and sign a contract with the one that meets your requirements.
Network and post jobs on online social media sites such as Twitter and LinkedIn.
Post the offering on job portals or professional association websites.
Place a classified ad in newspapers.
Talk to university career centers.
Screen candidates
Accept resumes and confirm their receiving.
Sort resumes according to your requirements and screening criteria.
Create a pre-interview questionnaire for the phone screening.
Phone screen the candidates whose credentials look like a good fit with the position.
Interview candidates
Create interview questionnaire.
Phone the candidates to appoint interview dates and time.
Hold screening interviews during which the candidate is assessed and and has the opportunity to learn about your organization and your needs.
Determine the appropriate people to participate in the second round of interviews.
Schedule the additional interviews.
Hire
Reach consensus on whether the organization wants to select any candidate.
Talk informally with the candidate about whether he or she is interested in the job at the offered salary and stated conditions.
Prepare a written position offer letter from the supervisor that offers the position.
Let the candidate sign the offer documentation to accept the job.
Schedule the new employee's start date.
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Presented by:
Alex Strickland
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Who it's for
This Employee Hiring Checklist is for teams that want consistent execution, less rework, and clear ownership.
- Standardize quality - run the same Employee Hiring steps every time, regardless of who executes
- Save time - reuse a proven Employee Hiring workflow instead of rebuilding processes from scratch
- Improve accountability - assign owners and see what's done vs. what's pending
- Onboard faster - use the Employee Hiring checklist as the SOP and training guide
- Coordinate across roles - handoffs are clear and everyone works from the same source of truth
How to use it
How to use this Employee Hiring Checklist:
- Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
- Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
- Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
- Reuse without rebuilding - when Employee Hiring comes up again, start from your saved version and run it with clear ownership.