Wedding Coordinator Checklist
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Table of Contents
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- Becoming Wedding Coordinator
- Determine different services provided by a wedding planner, so you can choose what you want to offer.
- Check the information you need about the "business" side of things (permits, insurance, etc)
- Determine how to create a professional image for your wedding planner business.
- Price your services as a wedding planner.
- Find clients who want to hire a wedding planner.
- Create an impressive portfolio even if you have no previous experience as a wedding planner.
- Effectively market your wedding planner business through advertising.
- Attend wedding shows and bridal fairs.
- Check what to include in a client contract to protect yourself.
- Working as a Wedding Coordinator
- Get creative ideas for a wedding.
- Develop the skills you will need as a wedding planner, including organizational skills.
- Put on your own bridal show.
- Become certified as a "professional" wedding planner.
- Create wedding planner timeline and checklist.
- Create checklist for the bride and groom.
- Create wedding planner resume.
- Think of what to say when talking to prospective clients of your wedding planner business.
- Prepare wedding planner registration form with questions to ask new clients.
- Prepare wedding budget form.
- Prepare wedding guest list form.
- Prepare site survey sheet to evaluate wedding ceremony and wedding reception sites.
- Prepare template wedding planner contract.
- Planning a Wedding
- Prepare a time-line schedule.
- List of all the tasks involved in planning a wedding.
- Prepare a wedding budget.
- Choose where the wedding will take place (the venue).
- Find a wedding officiant (minister, rabbi, Justice of the Peace, etc
- Select wedding ceremony music.
- Arrange the wedding ceremony rehearsal.
- Decide on the time of day for the wedding reception.
- Choose a place to hold the wedding reception (the venue).
- Work with the venue staff to create a fabulous wedding reception.
- Arrange wedding reception activities.
- Select reputable wedding vendors.
- Negotiate contracts.
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Presented by:
Sherry M. Lewis
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Views: 247
Uses
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Uses: 5
Tasks
38
Tasks: 38
Who it's for
This Wedding Coordinator Checklist is for teams that want consistent execution, less rework, and clear ownership.
- Standardize quality - run the same Wedding Coordinator steps every time, regardless of who executes
- Save time - reuse a proven Wedding Coordinator workflow instead of rebuilding processes from scratch
- Improve accountability - assign owners and see what's done vs. what's pending
- Onboard faster - use the Wedding Coordinator checklist as the SOP and training guide
- Coordinate across roles - handoffs are clear and everyone works from the same source of truth
How to use it
How to use this Wedding Coordinator Checklist:
- Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
- Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
- Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
- Reuse without rebuilding - when Wedding Coordinator comes up again, start from your saved version and run it with clear ownership.
Rate this Checklist
5 stars
Scores 4.80 with 503 votes