Wedding Coordinator Checklist
Table of Contents
Becoming Wedding Coordinator
Determine different services provided by a wedding planner, so you can choose what you want to offer.
Check the information you need about the "business" side of things (permits, insurance, etc)
Determine how to create a professional image for your wedding planner business.
Price your services as a wedding planner.
Find clients who want to hire a wedding planner.
Create an impressive portfolio even if you have no previous experience as a wedding planner.
Effectively market your wedding planner business through advertising.
Attend wedding shows and bridal fairs.
Check what to include in a client contract to protect yourself.
Working as a Wedding Coordinator
Get creative ideas for a wedding.
Develop the skills you will need as a wedding planner, including organizational skills.
Put on your own bridal show.
Become certified as a "professional" wedding planner.
Create wedding planner timeline and checklist.
Create checklist for the bride and groom.
Create wedding planner resume.
Think of what to say when talking to prospective clients of your wedding planner business.
Prepare wedding planner registration form with questions to ask new clients.
Prepare wedding budget form.
Prepare wedding guest list form.
Prepare site survey sheet to evaluate wedding ceremony and wedding reception sites.
Prepare template wedding planner contract.
Planning a Wedding
Prepare a time-line schedule.
List of all the tasks involved in planning a wedding.
Prepare a wedding budget.
Choose where the wedding will take place (the venue).
Find a wedding officiant (minister, rabbi, Justice of the Peace, etc
).
Select wedding ceremony music.
Arrange the wedding ceremony rehearsal.
Decide on the time of day for the wedding reception.
Choose a place to hold the wedding reception (the venue).
Work with the venue staff to create a fabulous wedding reception.
Arrange wedding reception activities.
Select reputable wedding vendors.
Negotiate contracts.
Download or Print this Wedding Coordinator Checklist
Get a printable version of this checklist in your preferred format: PDF, Word, Excel, or print directly from your browser.
Presented by:
Sherry M. Lewis
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Views: 119
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Uses: 5
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Tasks: 38
Who it's for
This Wedding Coordinator Checklist is for teams that want consistent execution, less rework, and clear ownership.
- Standardize quality - run the same Wedding Coordinator steps every time, regardless of who executes
- Save time - reuse a proven Wedding Coordinator workflow instead of rebuilding processes from scratch
- Improve accountability - assign owners and see what's done vs. what's pending
- Onboard faster - use the Wedding Coordinator checklist as the SOP and training guide
- Coordinate across roles - handoffs are clear and everyone works from the same source of truth
How to use it
How to use this Wedding Coordinator Checklist:
- Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
- Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
- Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
- Reuse without rebuilding - when Wedding Coordinator comes up again, start from your saved version and run it with clear ownership.