Shipping Checklist
Table of Contents
Preparing Shipment
Check if you ship what you want where you want.
Check Required Forms.
List each commodity that you are shipping and provide a detailed description of each.
Include the declared value, along with your description of the content.
Check contact information - write details clearly on the boxes by using block letters.
Package your shipment securely.
Purchase insurance for high value items.
Decide on the shipping method.
Research the payment methods.
Make a booking of a shipment service.
Sending Shipment
Your shipment will be cleared through the Customs office.
Provide a photocopy of your passport.
Provide a detailed list of the items in your shipment.
Provide a detailed list with the value of your items.
Check for proper labeling of your boxes and bags.
Match the shipping documents against the shipping labels to ensure correct shipping information.
Destination
Contact the airline cargo office or shipping line agent which has received your shipment.
Pay any customs or clearance fees that are required.
Go the customs office and show your passport and your copy of your airwaybill.
Pick up your shipment from the airline cargo office or from the nominated depot.
Download or Print this Shipping Checklist
Get a printable version of this checklist in your preferred format: PDF, Word, Excel, or print directly from your browser.
Presented by:
Campbell Rodriguez
Stats
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87
Views: 87
Uses
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Uses: 10
Tasks
23
Tasks: 23
Introduction
Details
Shipping Checklist Tips
- The shipping checklist is a guideline. Each case can be different. Simply save the checklist and then customize it for your own needs.
Who it's for
This Shipping Checklist is for teams that want consistent execution, less rework, and clear ownership.
- Standardize quality - run the same Shipping steps every time, regardless of who executes
- Save time - reuse a proven Shipping workflow instead of rebuilding processes from scratch
- Improve accountability - assign owners and see what's done vs. what's pending
- Onboard faster - use the Shipping checklist as the SOP and training guide
- Coordinate across roles - handoffs are clear and everyone works from the same source of truth
How to use it
How to use this Shipping Checklist:
- Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
- Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
- Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
- Reuse without rebuilding - when Shipping comes up again, start from your saved version and run it with clear ownership.