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Gmail security checklist

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Toggle Email security status

Email security

Toggle Use different passwords for your email accounts, Google Docs, and other online access; This means you shouldn't reuse a password. status

Use different passwords for your email accounts, Google Docs, and other online access; This means you shouldn't reuse a password.

Toggle Scan your computer for malware and spyware. status

Scan your computer for malware and spyware.

Toggle Never respond or provide personal information to any email you receive if you suspect that it is an Internet phishing scam. status

Never respond or provide personal information to any email you receive if you suspect that it is an Internet phishing scam.

Toggle Remember: organizations will not email you and ask for your details (they already have them!). status

Remember: organizations will not email you and ask for your details (they already have them!).

Toggle Change your password periodically. status

Change your password periodically.

Toggle If you think any of your information may be compromised change the password even more frequently. status

If you think any of your information may be compromised change the password even more frequently.

Toggle When changing your password, always make a point of changing it drastically, rather than just a letter or two. status

When changing your password, always make a point of changing it drastically, rather than just a letter or two.

Toggle Just remember, you can never be too careful when it comes to Internet security. status

Just remember, you can never be too careful when it comes to Internet security.

Download or Print this Gmail security checklist

Get a printable version of this checklist in your preferred format: PDF, Word, Excel, or print directly from your browser.

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Presented by:

Jason Conn

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Tags

BusinessInternetSecurity

Details

Securing your Gmail account is critical for protecting personal and business information from potential cyber threats. In addition to strong email security, using a VPN can provide an extra layer of privacy by encrypting your internet connection. For detailed guidance on setting up a VPN to enhance your online security, visit our VPN Checklist.

Who it's for

This Gmail security checklist is for teams that want consistent execution, less rework, and clear ownership.

  • Standardize quality - run the same Gmail security steps every time, regardless of who executes
  • Save time - reuse a proven Gmail security workflow instead of rebuilding processes from scratch
  • Improve accountability - assign owners and see what's done vs. what's pending
  • Onboard faster - use the Gmail security checklist as the SOP and training guide
  • Coordinate across roles - handoffs are clear and everyone works from the same source of truth

How to use it

How to use this Gmail security checklist:

  1. Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
  2. Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
  3. Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
  4. Reuse without rebuilding - when Gmail security comes up again, start from your saved version and run it with clear ownership.

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