Documentation & Notification
Compile the proper documentation.
Prepare the termination letter.
Notify Human Resources.
Ask employee to write a resignation letter that states he/she is leaving and the termination date.
Notify your network administrator of the date and time on which to terminate the employee's access to computer and telephone systems.
Return of Property
Make sure employee returns all company-owned items.
Make sure employee provides his/hers supervisors with passwords and other information pertaining to accessing computer files and telephone messages.
Make sure access to external company databases is removed.
Make sure employee's e-mail account is canceled.
Set automatic e-mail notification to alert sender that employee is no longer employed.
Compensation Issues
Determine what 'wages' are owed.
Determine how much vacation has the employee earned.
Determine much vacation has been used.
Prepare information regarding rollover of any 401(k) plans and other benefit information.
Life/Disability Insurance - discontinue premium payments.
Obtain executed copy of employee's final expense report.
Exit Interview
Make sure HR office will schedule an exit interview.
Discuss appropriate details regarding termination.
Review confidentiality or proprietary information agreement.
Confirm employee's address for future mailing of information.
Provide employee with a contact person and information for questions arising after the meeting.

Employee Termination Checklist

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