Concert Planning
Make sure the location for the concert is reserved well in advance.
Ensure the venue will be available for final rehearsals.
See how many helpers you will need for the concert.
Contact the helpers early to give them time to adjust their schedules to accommodate your needs.
Plan what equipment is needed for the concert.
Make sure to make arrangements for these items early.
Write down seating plans for the group and give copies of these plans to the set-up crew.
Write out announcer notes for the concert.
Create a pleasant written concert program for the audience.
Have tickets printed if they are to be used.
Send complimentary tickets to people who have helped in some way and key supporters.
Plan the publicity.
Check wearing apparelBe sure that all singers have the correct accessories.
Double-check one week before the concert that all items on your checklist is complete so no unexpected surprises interfere with your performance.
Concert Program
Include the composer / arranger of each piece of music.
Include the names and instrument of any featured soloist.
Include a full list of performers names.
Acknowledge all of the extra personnel that helped with the concert.
Get the program to the printer by the deadline date.

Concert Planning Checklist

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