Charity Event Checklist
Table of Contents
Prep Work
Determine your objective.
Keep detailed list of things to do written on paper.
Think of the audience you want to reach.
Determine how many people you want to attend.
Look for people who are ready to volunteer.
Decide on the event date.
Make sure there are no conflicts with other major events.
Set the day and time to fit the audience's work schedule.
Find a good venue.
Promoting Your Event
Write article or post ad in your newsletter.
Post your event on your site.
Advertise in local websites and publications.
Create sponsor packages.
Prepare promotional video.
Use social media: facebook, twitter etc.
Order promotional items.
Create posters and postcards for local distribution.
Send out news releases to local media and online sources.
Post-Event Evluation
Did people enjoy themselves?
Did the event attract the audience you targeted?
What could be changed to improve it?
How many people attended?
Was your site the best for your event?
Did publicity get to the right sources?
How could you have attracted more publicity?
Download or Print this Charity Event Checklist
Get a printable version of this checklist in your preferred format: PDF, Word, Excel, or print directly from your browser.
Presented by:
Kimberly French
Stats
Views
25
Views: 25
Uses
4
Uses: 4
Tasks
28
Tasks: 28
Who it's for
This Charity Event Checklist is for teams that want consistent execution, less rework, and clear ownership.
- Standardize quality - run the same Charity Event steps every time, regardless of who executes
- Save time - reuse a proven Charity Event workflow instead of rebuilding processes from scratch
- Improve accountability - assign owners and see what's done vs. what's pending
- Onboard faster - use the Charity Event checklist as the SOP and training guide
- Coordinate across roles - handoffs are clear and everyone works from the same source of truth
How to use it
How to use this Charity Event Checklist:
- Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
- Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
- Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
- Reuse without rebuilding - when Charity Event comes up again, start from your saved version and run it with clear ownership.