Prep Work

Determine your objective.

Keep detailed list of things to do written on paper.

Think of the audience you want to reach.

Determine how many people you want to attend.

Look for people who are ready to volunteer.

Decide on the event date.

Make sure there are no conflicts with other major events.

Set the day and time to fit the audience's work schedule.

Find a good venue.

Promoting Your Event

Write article or post ad in your newsletter.

Post your event on your site.

Advertise in local websites and publications.

Create sponsor packages.

Prepare promotional video.

Use social media: facebook, twitter etc.

Order promotional items.

Create posters and postcards for local distribution.

Send out news releases to local media and online sources.

Post-Event Evluation

Did people enjoy themselves?

Did the event attract the audience you targeted?

What could be changed to improve it?

How many people attended?

Was your site the best for your event?

Did publicity get to the right sources?

How could you have attracted more publicity?

Charity Event Checklist

Related Checklist Templates: