Charity Auction Checklist
4.8/5 with 101 votes
Table of Contents
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- Before the Auction
- Choose the right time for your auction.
- Choose a professional auctioneer for your live auction.
- If you run a small auction, use a volunteer.
- Prepare the plan of auction that will available to guests when they arrive.
- Increase your auction revenue by selling wine and coctails, organizing lotteries.
- Invite guests approximately 90 days before the event.
- Send reminders at regular intervals to those who have sent their RSVP.
- Prepare description cards for the host or auctioneer.
- Purchase or rent a clear display case.
- Obtain all necessary charity auction supply list items.
- Make sure your auction packages are unique.
- Try not to buy items that will be auctioned off.
- Auction
- Keep it as short as possible.
- Make sure the first package is exciting and has a high probability of being sold for more than the established value.
- Consider having someone in the audience willing to start the bidding on an item.
- Start the minimum bids low - well below 50% of the value.
- On the big ticket packages, check whether donors are willing to double their donation.
- Use a raffle drum to select a winning bid.
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Presented by:
Kimberly French
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Views: 62
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Uses: 1
Tasks
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Tasks: 20
Who it's for
This Charity Auction Checklist is for teams that want consistent execution, less rework, and clear ownership.
- Standardize quality - run the same Charity Auction steps every time, regardless of who executes
- Save time - reuse a proven Charity Auction workflow instead of rebuilding processes from scratch
- Improve accountability - assign owners and see what's done vs. what's pending
- Onboard faster - use the Charity Auction checklist as the SOP and training guide
- Coordinate across roles - handoffs are clear and everyone works from the same source of truth
How to use it
How to use this Charity Auction Checklist:
- Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
- Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
- Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
- Reuse without rebuilding - when Charity Auction comes up again, start from your saved version and run it with clear ownership.
Rate this Checklist
5 stars
Scores 4.80 with 101 votes