Employee Hiring Checklist

Determine job position

• Determine the need for a new or replacement position.
• Hold a recruiting planning meeting with the recruiter, the HR leader or the hiring manager.
• Make a list of the key requirements for the position including special qualifications, traits, characteristics, and experience the candidate should possess.
• With HR department assistance, write a job description which is up-to-date, realistic and includes all essential job functions.
• Determine the salary range, bonuses and commissions for the position.

Post job position

• Post the position internally by using bulletin board.
• Send an all-company email to notify staff that a position has been posted and that you are hiring employees.
• Spread word-of-mouth information about the position availability in your industry and to each employee?s network of friends and associates.
• Contact several recruiting agencies, discuss the terms and conditions they offer and sign a contract with the one that meets your requirements.
• Network and post jobs on online social media sites such as Twitter and LinkedIn.
• Post the offering on job portals or professional association websites.
• Place a classified ad in newspapers.
• Talk to university career centers.

Screen candidates

• Accept resumes and confirm their receiving.
• Sort resumes according to your requirements and screening criteria.
• Create a pre-interview questionnaire for the phone screening.
• Phone screen the candidates whose credentials look like a good fit with the position.

Interview candidates

• Create interview questionnaire.
• Phone the candidates to appoint interview dates and time.
• Hold screening interviews during which the candidate is assessed and and has the opportunity to learn about your organization and your needs.
• Determine the appropriate people to participate in the second round of interviews.
• Schedule the additional interviews.

Hire

• Reach consensus on whether the organization wants to select any candidate.
• Talk informally with the candidate about whether he or she is interested in the job at the offered salary and stated conditions.
• Prepare a written position offer letter from the supervisor that offers the position.
• Let the candidate sign the offer documentation to accept the job.
• Schedule the new employee's start date.