Determine job position
- Determine the need for a new or replacement position.
- Hold a recruiting planning meeting with the recruiter, the HR leader or the hiring manager.
- Make a list of the key requirements for the position including special qualifications, traits, characteristics, and experience the candidate should possess.
- With HR department assistance, write a job description which is up-to-date, realistic and includes all essential job functions.
- Determine the salary range, bonuses and commissions for the position.
Post job position
- Post the position internally by using bulletin board.
- Send an all-company email to notify staff that a position has been posted and that you are hiring employees.
- Spread word-of-mouth information about the position availability in your industry and to each employee?s network of friends and associates.
- Contact several recruiting agencies, discuss the terms and conditions they offer and sign a contract with the one that meets your requirements.
- Network and post jobs on online social media sites such as Twitter and LinkedIn.
- Post the offering on job portals or professional association websites.
- Place a classified ad in newspapers.
- Talk to university career centers.
Screen candidates
- Accept resumes and confirm their receiving.
- Sort resumes according to your requirements and screening criteria.
- Create a pre-interview questionnaire for the phone screening.
- Phone screen the candidates whose credentials look like a good fit with the position.
Interview candidates
- Create interview questionnaire.
- Phone the candidates to appoint interview dates and time.
- Hold screening interviews during which the candidate is assessed and and has the opportunity to learn about your organization and your needs.
- Determine the appropriate people to participate in the second round of interviews.
- Schedule the additional interviews.
Hire
- Reach consensus on whether the organization wants to select any candidate.
- Talk informally with the candidate about whether he or she is interested in the job at the offered salary and stated conditions.
- Prepare a written position offer letter from the supervisor that offers the position.
- Let the candidate sign the offer documentation to accept the job.
- Schedule the new employee's start date.