Employee Hiring Checklist
4.8/5 with 436 votes
Table of Contents
Save the full checklist and customize it later.
0 of 32 completed
- Determine job position
- Determine the need for a new or replacement position.
- Hold a recruiting planning meeting with the recruiter, the HR leader or the hiring manager.
- Make a list of the key requirements for the position including special qualifications, traits, characteristics, and experience the candidate should possess.
- With HR department assistance, write a job description which is up-to-date, realistic and includes all essential job functions.
- Determine the salary range, bonuses and commissions for the position.
- Post job position
- Post the position internally by using bulletin board.
- Send an all-company email to notify staff that a position has been posted and that you are hiring employees.
- Spread word-of-mouth information about the position availability in your industry and to each employee?s network of friends and associates.
- Contact several recruiting agencies, discuss the terms and conditions they offer and sign a contract with the one that meets your requirements.
- Network and post jobs on online social media sites such as Twitter and LinkedIn.
- Post the offering on job portals or professional association websites.
- Place a classified ad in newspapers.
- Talk to university career centers.
- Screen candidates
- Accept resumes and confirm their receiving.
- Sort resumes according to your requirements and screening criteria.
- Create a pre-interview questionnaire for the phone screening.
- Phone screen the candidates whose credentials look like a good fit with the position.
- Interview candidates
- Create interview questionnaire.
- Phone the candidates to appoint interview dates and time.
- Hold screening interviews during which the candidate is assessed and and has the opportunity to learn about your organization and your needs.
- Determine the appropriate people to participate in the second round of interviews.
- Schedule the additional interviews.
- Hire
- Reach consensus on whether the organization wants to select any candidate.
- Talk informally with the candidate about whether he or she is interested in the job at the offered salary and stated conditions.
- Prepare a written position offer letter from the supervisor that offers the position.
- Let the candidate sign the offer documentation to accept the job.
- Schedule the new employee's start date.
Download or Print this Employee Hiring Checklist
Get a printable version of this checklist in your preferred format: PDF, Word, Excel, or print directly from your browser.
Presented by:
Alex Strickland
Stats
Views
64
Views: 64
Uses
1
Uses: 1
Tasks
32
Tasks: 32
Who it's for
This Employee Hiring Checklist is for teams that want consistent execution, less rework, and clear ownership.
- Standardize quality - run the same Employee Hiring steps every time, regardless of who executes
- Save time - reuse a proven Employee Hiring workflow instead of rebuilding processes from scratch
- Improve accountability - assign owners and see what's done vs. what's pending
- Onboard faster - use the Employee Hiring checklist as the SOP and training guide
- Coordinate across roles - handoffs are clear and everyone works from the same source of truth
How to use it
How to use this Employee Hiring Checklist:
- Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
- Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
- Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
- Reuse without rebuilding - when Employee Hiring comes up again, start from your saved version and run it with clear ownership.
Rate this Checklist
5 stars
Scores 4.80 with 436 votes