Charity Event Checklist

Prep Work

• Determine your objective.
• Keep detailed list of things to do written on paper.
• Think of the audience you want to reach.
• Determine how many people you want to attend.
• Look for people who are ready to volunteer.
• Decide on the event date.
• Make sure there are no conflicts with other major events.
• Set the day and time to fit the audience's work schedule.
• Find a good venue.

Promoting Your Event

• Write article or post ad in your newsletter.
• Post your event on your site.
• Advertise in local websites and publications.
• Create sponsor packages.
• Prepare promotional video.
• Use social media: facebook, twitter etc.
• Order promotional items.
• Create posters and postcards for local distribution.
• Send out news releases to local media and online sources.

Post-Event Evluation

• Did people enjoy themselves?
• Did the event attract the audience you targeted?
• What could be changed to improve it?
• How many people attended?
• Was your site the best for your event?
• Did publicity get to the right sources?
• How could you have attracted more publicity?