Bachelor Party Detailed Checklist
Table of Contents
Two to three months in advance
Talk to the groom
Let him know you are planning the party and ask him to list the top four or five things on his wish list for things to do at the perfect bachelor party. You don't have to do them all, but this will give you some ideas.
Save the date
Send guests a request that they save the date, with more details to follow.
Book the venue
Depending on the city, the size of the party, and the popularity of the venue, this may have to be reserved even earlier.
Travel and accommodations
If the party is out of town, start pricing train fare or flights and hotels to give guests an approximate idea of the cost involved.
Transportation
Price out options for getting around the night of the party: a limo, passenger van, small bus, etc.
Six weeks in advance
Send invitations
Whether by snail mail, email, or carrier pigeon, ask guests to RSVP by three weeks before the date of the party and call to confirm if you do not receive a response.
Provide information
Include any required contributions on the invitation if guests are expected to help fund the festivities. Leave a contact number so they can contact you with any questions.
Live entertainment
Book any live entertainment coming to the party, or book good seats in an adult entertainment venue if you're going out.
Food
Start planning the menu, unless you are going out to eat.
Two weeks in advance
Confirm guests
Contact any gusts who have responded to the invitation and get a final count on the number of people expected.
Accommodate out-of-towners
Make sure anyone traveling to attend has the name and number of a good hotel or can stay with friends.
Order food
If the party is catered, give the caterer a final head count. Account for any food sensitivities or allergies.
Create an itinerary
Keep it a surprise, but know where you are going and how long you plan to be in each place.
One week in advance
Go shopping
Buy any party favors, gag gifts, snack foods, or other smaller items needed to complete the party.
Confirm transportation
Call the hired car or other transportation company with a final count and a review of the itinerary to avoid confusion the night of the party.
Confirm live entertainment
Make sure they understand where to go and when to arrive.
Contact guests
Confirm their attendance and make sure everyone has a way to get to the party and a place to stay afterwards.
The day before the party
Set up
Make any final preparations, such as setting up tables and chairs for poker, bringing in picnic tables for a large BBQ, or preparing snacks.
Give the groom a pep talk
Give him something to look forward to without giving away all of the details.
Go shopping again
Grab any last minute items you might have forgotten, like mix for drinks or prizes for games.
Get some sleep.
Tomorrow is going to be a long day!
Download or Print this Bachelor Party Detailed Checklist
Get a printable version of this checklist in your preferred format: PDF, Word, Excel, or print directly from your browser.
Presented by:
Sherry M. Lewis
Stats
Views
68
Views: 68
Uses
4
Uses: 4
Tasks
26
Tasks: 26
Details
If you have been given the honor of acting as a best man, you have some party planning to do! The best man traditionally plans and hosts a bachelor party, for one last night of shenanigans before the big day. There is no right or wrong way to have a bachelor party; any event the groom finds entertaining is appropriate. While many grooms look forward to a night out, complete with bar-hopping, free flowing drinks and live entertainment, some are just as happy to spend the day golfing with buddies or partying at a live concert. Use this checklist to get organized and make sure all of the important details are covered as the date of the party approaches.
Tips
Choose a theme and events the groom can enjoy.
Hold the party some time in the month approaching the big day, but avoid the night before the wedding so the groom and groomsmen are in good shape for the big day.
While choosing a venue and transportation, have a rough estimate of how many people you will need to accommodate. Will you invite the groom’s coworkers or relatives, or is it for friends only? It is best to ask the groom for guidance when deciding who to invite, to avoid leaving anyone out as much as to prevent embarrassing the groom or making him feel as though he can’t cut loose and have fun because certain people are there. Bachelor parties can be as wild or as tame as the groom wants.
Find out how far you can go and toe that line without crossing it. Keep the details and itinerary secret to surprise the groom with your amazing planning skills as you whisk him around town on a night he’ll never forget! Just leave the cameras at home.
Who it's for
This Bachelor Party Detailed Checklist is for anyone who wants a simple, practical way to get things done without missing steps.
- Avoid forgetting - keep all your Bachelor Party Detailed essentials in one place (external memory)
- Save time - start from a proven Bachelor Party Detailed structure instead of a blank page
- Stay on track - track progress, come back later, and keep momentum
- Coordinate with others - share the list and divide responsibilities
- Learn the process - follow the steps in a sensible order, even if it's your first time
How to use it
How to use this Bachelor Party Detailed Checklist
- Save Bachelor Party Detailed Checklist to your free Checklist account so your progress is saved and synced across devices.
- Customize it in the app: remove anything that does not apply, then add your own details for Bachelor Party Detailed (dates, sizes, addresses, notes).
- If others are involved, invite them to collaborate and divide responsibilities.
- Work through the list: check items off as you go, and set reminders for time-sensitive steps.