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Rental Walk Through Checklist

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Table of Contents

Introduction

Our Rental Walk Through Checklist is designed to guide you through every crucial aspect of inspecting a rental property. From checking the condition of appliances to assessing safety features, this template covers all essential areas to help you make informed decisions. Click Save to utilize this checklist within our Checklist App, allowing you to customize it to your needs, sync across devices, and collaborate with family or friends for a smooth rental experience. Stay organized and ensure nothing is overlooked during your walkthrough.
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Entries

Toggle Doors status

Doors

These should be solid and equipped with deadbolts. Locks should have been changed since the last tenant.
Toggle Windows status

Windows

All windows should lock from the inside and be equipped with screens or bars.
Toggle Security status

Security

Note if a good security system is installed, and find out who is responsible for service.
Toggle Rooms status

Rooms

Toggle Walls status

Walls

Is the paint fresh, or are there stains or torn wallpaper? If painting is needed, request that the landlord do so or give you a discount on rent in exchange for your doing it.
Toggle Floors status

Floors

Note any gouges in wood flooring, cracks in tile, or stains on carpet.
Toggle Ceilings status

Ceilings

Note any cracks, sagging or water stains.
Toggle Closets/cupboards status

Closets/cupboards

There should be no mold or sign of pest infestation.
Toggle Plumbing status

Plumbing

Toggle Pipes status

Pipes

Check under sinks and behind toilets to ensure there are no leaks.
Toggle Toilets status

Toilets

Flush each toilet to see how much water they use and if they are noisy.
Toggle Faucets status

Faucets

Check sink, tub and shower faucets for drips. Leaks can run up your water bill fast.
Toggle Bath status

Bath

Showers, tub surrounds, etc should be checked for missing tiles or grout. Cracks in the sink or counter should be noted as well.
Toggle Hot water status

Hot water

The hot water heater should be well maintained and set to a safe hot water temperature.
Toggle Electrical. status

Electrical.

Toggle Switches status

Switches

Find out what switches control what lights and plug outlets.
Toggle Outlets status

Outlets

Look for blackened outlets or ones marred by screws being forced in the ground. Insist on their replacement.
Toggle Breakers status

Breakers

Ask to be shown the breaker box and request a diagram showing what switch controls what in the house.
Toggle Safety status

Safety

Toggle Detectors status

Detectors

Check to see if smoke and carbon monoxide monitors are provided and in working order.
Toggle Fire extinguishers status

Fire extinguishers

These should be tagged as inspected by the proper authorities - fire extinguishers can lose efficiency after time.
Toggle Escape plan status

Escape plan

Make sure windows that would be needed to escape in case of fire are not painted shut. Upper levels should have fire escape access.
Toggle Appliances status

Appliances

Toggle Dishwasher status

Dishwasher

If possible, run the dishwasher through a short cycle during your walk-through.
Toggle Washing machine status

Washing machine

Also run the washing machine through a rinse and spin cycle.
Toggle Dryer status

Dryer

Make sure the element gets hot and that it spins freely.
Toggle Stove status

Stove

Check each burner, the oven coil and the broiler. The stove should not be direct wired to the wall.
Toggle Refrigerator/freezer status

Refrigerator/freezer

The fridge should be clean and cold. Test by freezing some ice cubes.
Toggle Air conditioning/heating status

Air conditioning/heating

These should both be tested no matter what the season. Ask who is responsible for replacing filters.
Toggle Exterior status

Exterior

Toggle Roof status

Roof

Note any damage or missing shingles.
Toggle Yard status

Yard

If landscaping is in disrepair, find out what you are expected to be responsible for.
Toggle Fencing status

Fencing

Any damaged or weak fencing should be duly noted.
Toggle Garage status

Garage

If there is an electric garage door, make sure you get a remote door opener.

Download or Print this Rental Walk Through Checklist

Get a printable version of this checklist in your preferred format: PDF, Word, Excel, or print directly from your browser.

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Presented by:

Nicole Nichols-West

Nicole Nichols-West
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Details

A rental walk-through is a no-brainer when it comes to signing a lease to take possession of a house or apartment. If you hope to get your deposit back, you have to be able to show that you have done no damage to the premises during your stay.  Your landlord should give you a checklist so you can note anything that is damaged, missing or not working properly, but if they don't (or even if they do) double check to be sure you aren't going to be stuck paying for something that was already broken when you moved in.

Tips

Whether you have an individual landlord or are renting from a property management company, you need to protect yourself. Even the smallest imperfection could come back to haunt you alter if it isn’t noted as existing prior to your move in date. It is best to conduct a walk through with the owner or property manager present – if they are unavailable, get it in writing that you have a week to turn in your checklist, and insist on having it signed by them and a copy provided to you as soon as possible.

You should also take pictures of the entire house, in and out – making note of any problem areas so you can prove undisputedly that they were trouble when you moved in, not something caused by you.

Covering all the bases is the best way to ensure that you get your security deposit back, whether you are renting a house or an apartment.

Once you have obtained a signed copy of your annotated checklist from the landlord, put it, your notes and the pictures you took (if you have a digital camera, you can transfer the pictures to a disc) in a manila envelope and store it in a safe place so you will be easily able to find it when you are ready to move out. Then you can insist on a walkthrough of the property with the owner or manager again and arrange to have your deposit refunded to you.

Who it's for

This Rental Walk Through Checklist is for teams that want consistent execution, less rework, and clear ownership.

  • Standardize quality - run the same Rental Walk Through steps every time, regardless of who executes
  • Save time - reuse a proven Rental Walk Through workflow instead of rebuilding processes from scratch
  • Improve accountability - assign owners and see what's done vs. what's pending
  • Onboard faster - use the Rental Walk Through checklist as the SOP and training guide
  • Coordinate across roles - handoffs are clear and everyone works from the same source of truth

How to use it

How to use this Rental Walk Through Checklist:

  1. Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
  2. Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
  3. Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
  4. Reuse without rebuilding - when Rental Walk Through comes up again, start from your saved version and run it with clear ownership.

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