Office Move Checklist
4.8/5 with 323 votes
Table of Contents
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- Long-Term Preparations
- Talk to your current landlord/leasing company to cancel your lease.
- Set your move date and estimate locations.
- Contact moving companies for estimates and information
- Consult your financial advisor and/or Financial Officer to make a budget for moving expenses.
- Make a list of criteria for your new office
- Find a real estate agent to help you look for properties.
- Schedule visits to potential locations.
- Visit potential offices.
- Choose a new office that's green.
- If you/your company own(s) your current office, make plans to sell or rent it
- If you're moving to a new country, research new financial and insurance options.
- If your office is moving to a foreign country, be sure your employees' documents (passport, visa, inoculations, etc) are up to date.
- Speak to your insurance agent in case you need to transfer or cancel your insurance coverage (medical, property, fire, auto, etc).
- Discuss the move and its effects with your employees.
- If your new office is far away, book transportation.
- Mid-Term Preparations
- Negotiate your new lease
- Begin taking an inventory and decide which items from the office need to be moved and which items will be replaced.
- If you have rented office equipment like photocopiers, check the lease for canceling or transfer options.
- Speak to your current cleaning company about canceling or transfering their services
- Make preparations for an internet connection and telephone lines in your new location.
- Get packing materials like boxes, cartons and labels or investigate packing services.
- Contact the municipalities of your old and new locations to find out if you need a permit to block the street during the move.
- Short-Term Preparations
- Make a floor plan for your new office.
- Purchase new office equipment and/or furniture
- Begin packing items you will be taking from your current office.
- If you are donating items, deliver them or arrange for pickup
- Make a contact information list (names and numbers of individuals in the company) so that during office relocation, it's possible to reach employees.
- Ask your new landlord for enough copies of the keys/access cards so that you can provide them to the necessary employees.
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Presented by:
Jake R Brady
Stats
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243
Views: 243
Uses
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Uses: 10
Tasks
31
Tasks: 31
Who it's for
This Office Move Checklist is for teams that want consistent execution, less rework, and clear ownership.
- Standardize quality - run the same Office Move steps every time, regardless of who executes
- Save time - reuse a proven Office Move workflow instead of rebuilding processes from scratch
- Improve accountability - assign owners and see what's done vs. what's pending
- Onboard faster - use the Office Move checklist as the SOP and training guide
- Coordinate across roles - handoffs are clear and everyone works from the same source of truth
How to use it
How to use this Office Move Checklist:
- Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
- Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
- Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
- Reuse without rebuilding - when Office Move comes up again, start from your saved version and run it with clear ownership.
Rate this Checklist
5 stars
Scores 4.80 with 323 votes