Office Move Checklist
Table of Contents
Long-Term Preparations
Talk to your current landlord/leasing company to cancel your lease.
Set your move date and estimate locations.
Contact moving companies for estimates and information
Tip: book well in advance because it can be busy at key times of the year.
Consult your financial advisor and/or Financial Officer to make a budget for moving expenses.
Make a list of criteria for your new office
Be certain that the new location has the infrastructure necessary to support your technological needs.
Find a real estate agent to help you look for properties.
Schedule visits to potential locations.
Visit potential offices.
Choose a new office that's green.
If you/your company own(s) your current office, make plans to sell or rent it
Find a realtor or property management company.
If you're moving to a new country, research new financial and insurance options.
If your office is moving to a foreign country, be sure your employees' documents (passport, visa, inoculations, etc) are up to date.
Speak to your insurance agent in case you need to transfer or cancel your insurance coverage (medical, property, fire, auto, etc).
Discuss the move and its effects with your employees.
If your new office is far away, book transportation.
Mid-Term Preparations
Negotiate your new lease
Be sure to read all documents and contracts carefully before signing. Keep you papers in a safe, organized place.
Begin taking an inventory and decide which items from the office need to be moved and which items will be replaced.
If you have rented office equipment like photocopiers, check the lease for canceling or transfer options.
Speak to your current cleaning company about canceling or transfering their services
If you need a new cleaning company, find one here.
Make preparations for an internet connection and telephone lines in your new location.
Get packing materials like boxes, cartons and labels or investigate packing services.
Contact the municipalities of your old and new locations to find out if you need a permit to block the street during the move.
Short-Term Preparations
Make a floor plan for your new office.
Purchase new office equipment and/or furniture
Make delivery arrangements.
Begin packing items you will be taking from your current office.
If you are donating items, deliver them or arrange for pickup
Save receipts for tax records. Find a tax consultant if you need help.
Make a contact information list (names and numbers of individuals in the company) so that during office relocation, it's possible to reach employees.
Ask your new landlord for enough copies of the keys/access cards so that you can provide them to the necessary employees.
Download or Print this Office Move Checklist
Get a printable version of this checklist in your preferred format: PDF, Word, Excel, or print directly from your browser.
Presented by:
Jake R Brady
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Who it's for
This Office Move Checklist is for teams that want consistent execution, less rework, and clear ownership.
- Standardize quality - run the same Office Move steps every time, regardless of who executes
- Save time - reuse a proven Office Move workflow instead of rebuilding processes from scratch
- Improve accountability - assign owners and see what's done vs. what's pending
- Onboard faster - use the Office Move checklist as the SOP and training guide
- Coordinate across roles - handoffs are clear and everyone works from the same source of truth
How to use it
How to use this Office Move Checklist:
- Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
- Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
- Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
- Reuse without rebuilding - when Office Move comes up again, start from your saved version and run it with clear ownership.