Construction Checklist
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Table of Contents
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- Prior To Start Of Construction
- Get written approval of the bid award.
- Send Notice of Award Letter to the contractor.
- Send the Contract Award Report immediately after the Notice of Award has been issued.
- Get the signed contract, performance and payment bonds, insurance certificates and registration from the contractor.
- Get the name of the architect or engineer responsible for monitoring the project.
- Get the name of the Local Entity employee or elected official who will have overall responsibility of the project.
- Set conference date and time and invited the contractor, subcontractors and other agencies with interests in the construction.
- Prepare materials for the conference.
- Discuss labor standards, civil rights provisions, contract terms and project schedule with the contractor and subcontractors.
- Discuss the responsibilities of the Local Entity, contractor and architect or construction engineer.
- Distribut the minutes of the conference to all attendees and filed a copy in the project file.
- Provide a written Notice to Proceed to the contractor.
- During Construction
- Periodically check the contractor's Job Bulletin Board.
- Conduct spot check interviews with the contractor and subcontractors employees.
- Compare the results of the spot check interviews with the contractor's certified payroll information.
- Ensure all personnel working on project site are noted on the contractor certified payroll at the appropriate wage rate and classification.
- Ensure that the contractor or subcontractor was actually supervising and performing the designated work.
- Ensured the employment goals were met by the contractor and each subcontractor.
- Receive weekly certified payroll and statements of compliance from the contractor and subcontractors.
- Investigate and resolve labor complaints or other labor violations, where applicable.
- Check and document all quantities used on the project.
- Prepare monthly progress reports for inclusion with the monthly invoices.
- Submit monthly progress reports and invoices.
- Pay the contractor based on the quantities used on the project.
- Conduct sampling and testing of all materials used on the project.
- Conduct regular inspections of the contractor's work.
- Evaluate and maintain a record of the contract time.
- Ensure that the architect or engineer was on-site during key construction periods.
- Prepare construction change orders when the plans and/or specifications were revised.
- Receive approval for all change orders.
- Receive approval for use of the Local Entity's personnel, equipment and/or materials on the project.
- Prepare the final payment estimate based on quantity calculations and documentation.
- Project Closeout
- Submit the final payment to the contractor after securing the release of all claims.
- Conduct the final inspection.
- Conduct a review of the project records.
- Receive the signed Certification of Completion from the Contractor.
- Sign the Certification of Completion.
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Presented by:
Nicole Nichols-West
Stats
Views
200
Views: 200
Uses
8
Uses: 8
Tasks
40
Tasks: 40
Who it's for
This Construction Checklist is for teams that want consistent execution, less rework, and clear ownership.
- Standardize quality - run the same Construction steps every time, regardless of who executes
- Save time - reuse a proven Construction workflow instead of rebuilding processes from scratch
- Improve accountability - assign owners and see what's done vs. what's pending
- Onboard faster - use the Construction checklist as the SOP and training guide
- Coordinate across roles - handoffs are clear and everyone works from the same source of truth
How to use it
How to use this Construction Checklist:
- Start by saving it - save as a Template if you'll reuse it, or as a Checklist if it's a one-off project.
- Customize it once for your workflow - remove what doesn't apply and add your team-specific steps.
- Assign ownership and execute - set owners/due dates where needed and track completion as work happens.
- Reuse without rebuilding - when Construction comes up again, start from your saved version and run it with clear ownership.
Rate this Checklist
5 stars
Scores 4.80 with 419 votes