Employee Hiring Checklist
December 26, 2011
Determine job position
Determine the need for a new or replacement position.
Hold a recruiting planning meeting with the recruiter, the HR leader or the hiring manager.
Make a list of the key requirements for the position including special qualifications, traits, characteristics, and experience the candidate should possess.
With HR department assistance, write a job description which is up-to-date, realistic and includes all essential job functions.
Determine the salary range, bonuses and commissions for the position.
Post job position
Post the position internally by using bulletin board.
Send an all-company email to notify staff that a position has been posted and that you are hiring employees.
Spread word-of-mouth information about the position availability in your industry and to each employee?s network of friends and associates.
Contact several recruiting agencies, discuss the terms and conditions they offer and sign a contract with the one that meets your requirements.
Network and post jobs on online social media sites such as Twitter and LinkedIn.
Post the offering on job portals or professional association websites.
Place a classified ad in newspapers.
Talk to university career centers.
Accept resumes and confirm their receiving.
Sort resumes according to your requirements and screening criteria.
Create a pre-interview questionnaire for the phone screening.
Phone screen the candidates whose credentials look like a good fit with the position.
Create interview questionnaire.
Phone the candidates to appoint interview dates and time.
Hold screening interviews during which the candidate is assessed and and has the opportunity to learn about your organization and your needs.
Determine the appropriate people to participate in the second round of interviews.
Schedule the additional interviews.
Reach consensus on whether the organization wants to select any candidate.
Talk informally with the candidate about whether he or she is interested in the job at the offered salary and stated conditions.
Prepare a written position offer letter from the supervisor that offers the position.
Let the candidate sign the offer documentation to accept the job.
Schedule the new employee’s start date.
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