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  • Determine job position
    • Determine the need for a new or replacement position.
    • Hold a recruiting planning meeting with the recruiter, the HR leader or the hiring manager.
    • Make a list of the key requirements for the position including special qualifications, traits, characteristics, and experience the candidate should possess.
    • With HR department assistance, write a job description which is up-to-date, realistic and includes all essential job functions.
    • Determine the salary range, bonuses and commissions for the position.
  • Post job position
    • Post the position internally by using bulletin board.
    • Send an all-company email to notify staff that a position has been posted and that you are hiring employees.
    • Spread word-of-mouth information about the position availability in your industry and to each employee?s network of friends and associates.
    • Contact several recruiting agencies, discuss the terms and conditions they offer and sign a contract with the one that meets your requirements.
    • Network and post jobs on online social media sites such as Twitter and LinkedIn.
    • Post the offering on job portals or professional association websites.
    • Place a classified ad in newspapers.
    • Talk to university career centers.
  • Screen candidates
    • Accept resumes and confirm their receiving.
    • Sort resumes according to your requirements and screening criteria.
    • Create a pre-interview questionnaire for the phone screening.
    • Phone screen the candidates whose credentials look like a good fit with the position.
  • Interview candidates
    • Create interview questionnaire.
    • Phone the candidates to appoint interview dates and time.
    • Hold screening interviews during which the candidate is assessed and and has the opportunity to learn about your organization and your needs.
    • Determine the appropriate people to participate in the second round of interviews.
    • Schedule the additional interviews.
  • Hire
    • Reach consensus on whether the organization wants to select any candidate.
    • Talk informally with the candidate about whether he or she is interested in the job at the offered salary and stated conditions.
    • Prepare a written position offer letter from the supervisor that offers the position.
    • Let the candidate sign the offer documentation to accept the job.
    • Schedule the new employee’s start date.

Employee Hiring Checklist
  Alex Strickland

on December 26, 2011

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