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Graduation Party Checklist

  • Three to six months before the party

    • Save. Set up an account at your bank specifically for saving funds towards the party, and add a little each week. Ask other family members to chip in.

    • Make a guest list. This is subject to flux, but get a ballpark idea of how many guests you can handle.

    • Choose a venue. June is wedding month as well as graduation, so book early and put down a deposit. Or, plan to have the party at your house, or a classmate's home.

    • Network. Planning way in advance can discourage wild off-site parties being planned by the graduates themselves. Work with other parents to plan an all inclusive party for a safe, fun time.

  • Six to eight weeks before the party

    • Budget. By now you should have save some cash and have an idea of what you can spend. Lay out a realistic game plan.

    • Supplies. Graduation party supplies can sell out fast, so get some of the paper products and decorations early - they won't spoil.

    • Liquor. If you are holding your college graduation party in a banquet hall you may need to obtain licensing, and find a vendor well in advance.

    • Entertainment. Maybe one of the graduates is part of a band, or you can convince a local DJ to provide musical entertainment.

    • Catering. Another item that should be taken care of sooner rather than later, as spring schedules fill up fast.

  • Two to four weeks before the party

    • Invitations. Send these out in plenty of time to make sure your party is the one people decide to go to. Ask for RSVPs - include your phone number and email address.

    • Dress code. Decide if your party is formal and elegant or casual and laid back. Include this information I the invitations.

    • Games. Plan some fun games to break the ice and get the party started.

    • Karaoke. Put a deposit down on a machine and sound system early for maximum fun

    • Seating. Make sure you have plenty of folding chairs even if you are having a casual event.

    • Dishes/cutlery/linens. If the caterer isn't providing plates, silverware, napkins and tablecloths, make sure you have this covered on your end.

  • Two to three days before the party

    • Cake. Get your cake ordered and set a time to pick it up - this avoids delivery problems.

    • Extras. Make a list of what the caterer is covering, and fill in any gaps.

    • Deliveries. To avoid late deliveries and delays, accept as many deliveries as you can prior to the actual day of the party.

    • Flowers. No party is complete without them, so order early and arrange to pick them up the day of the party.

  • Day of the party

    • Relax. Get some extra rest in the morning - the party will be exhaustingly fun!

    • Memories. Have batteries in cameras and video cams, and a blank book for all guests to sign and later transform into a scrapbook.

    • Decorations. Balloons, streamers, signs and everything else should be in place in plenty of time.

    • Refreshments. Make sure the caterer has room to work, and pick up the cake.

    • Gifts. Set up a table for gifts for the graduate if it is a private party.

    • Fun. Have some! This is a celebration, and everyone should have a blast.

  • After the party

    • Caterer. Pay promptly and thank them for their service.

    • Clean up. Have plenty of large trash bags and get everyone to pitch in.

    • Congratulate. Let your graduate(s) know how proud you are.

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